Weekly Payroll Processing

• Process weekly payroll for Union and non-Union employees, ensuring accuracy, completeness, and timeliness

• Maintain and validate time entry records including:

  • Standard and overtime hours

  • Prevailing wage or project-specific wage requirements (if applicable)

  • Multiple pay rates, labor classifications, and job codes

  • Per-diem, travel time, and other allowances (as applicable)

• Ensure proper deductions, fringe benefits, and Union-related contributions are accurately applied

• Manage payroll adjustments, corrections, retro pay, and final paychecks in compliance with company policy and labor requirements

• Support Union reporting requirements, including:

  • Benefit contributions

  • Dues deductions

  • Union wage rate updates and changes

  • Partner with project management/accounting teams to ensure accurate labor allocation and job costing​

 

Payroll Reporting, Compliance & Recordkeeping

• Maintain payroll records in compliance with federal, state, and local regulations

• Prepare payroll reports and reconciliations, including labor distribution, benefit reporting, and payroll registers

• Assist with audits, wage verifications, and employment documentation requests

• Maintain confidentiality and safeguard sensitive employee and compensation information

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Sales Compensation Plan Management

• Support the implementation and ongoing administration of sales compensation plans, including:

  • Commission structures, bonus programs, and incentive payouts

  • Plan documentation and policy adherence

  • Weekly/monthly/quarterly/annual performance calculations

• Track sales performance metrics and validate commission inputs (revenue, margin, bookings, project milestones, etc.)

• Calculate commissions accurately and ensure timely payout processing through payroll or accounts payable

• Partner with executive and finance teams to manage plan updates, exceptions, and dispute resolution

• Maintain commission records and provide clear reporting to leadership and sales staff

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401(k) Administration & Benefits Support

• Administer and manage the company’s 401(k) plan processes, including:

  • New enrollment setup and changes

  • Contribution updates and payroll deductions

  • Loan repayments and catch-up contributions

• Coordinate with the 401(k) plan provider and TPA to ensure timely and accurate reporting and funding

• Reconcile 401(k) contributions and resolve discrepancies

• Assist with annual audits, compliance testing support, and required reporting documentation as needed

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Employee Support

• · Serve as a primary point of contact for employee payroll questions (pay rates, deductions, direct deposit, etc.)

• · Support onboarding processes including payroll setup, tax forms, direct deposit, and benefit deductions

• · Provide professional and responsive customer service to field and office staff