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Project Coordinator

About Us

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We are a growing leader in the low voltage electrical industry, delivering high-quality solutions in life safety and communications systems.

 

Our specialties include nurse call systems, school critical communications, audio/visual systems and fire alarm installations.

Location

Stockton, CA

Job Type

Full Time, M-F in Office
(not remote)

Industry

Low Voltage Contracting

Experience Level

Mid-Level

Compensation

Hourly, $20 - $35
per hour,
dependent on experience

Position Overview

We are seeking a detail-oriented and proactive Project Coordinator to join our operations team. This role is essential in supporting our project managers and field teams by ensuring all aspects of project planning, execution, and documentation are handled efficiently. The ideal candidate will have experience in construction or specialty contracting, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

  • Assist project managers in scheduling, resource allocation, and progress tracking

  • Maintain project documentation including submittals, RFIs, change orders, and closeout packages

  • Coordinate with general contractors, subcontractors, vendors, and internal teams to ensure timely delivery of materials and services

  • Track project budgets, labor hours, and milestones

  • Maintain communication with clients and stakeholders to support project goals and timelines

  • Ensure compliance with industry regulations and internal quality standards

  • Organize and attend project meetings, taking detailed notes and following up on action items

  • Support procurement activities by managing purchase orders and tracking deliveries

  • Assist in the onboarding of new projects, including setup in project management software

  • Provide Certificate of Insurance for all assigned projects

  • Process Fringe Benefit Statement for all assigned projects

  • Process DAS forms for all assigned projects

  • Process Pre-liens, both Public and Private

  • Enter Project data into Certified Payroll service provider

  • Process Contracts / Purchase Orders / Letters Of Intent

  • Create Schedule of Values (SOV)

  • Assist with project closeout, Resolve open PO issues etc.

  • Transmit Installer Schedule

  • Voucher Vendor Invoices

Qualifications

  • 2+ years of experience in a project coordination role within the construction, electrical, or low voltage industry

  • Strong understanding of construction project documentation and workflow

  • Proficient in Microsoft Office Suite; experience with Procore, Bluebeam, or other project management software is a plus

  • Excellent organizational, time management, and communication skills

  • Ability to work both independently and as part of a team

  • High school diploma or equivalent required; associate or bachelor’s degree in construction management, or a related field preferred

  • Clean driving record and valid CA Driver’s License

  • Must pass background check, subject to applicable laws

Work Environment:

  • Office environment, temperature-controlled

  • Work Location: Stockton, CA, with occasional visits to local job sites

  • Physical demands: Repetitive movement of hands and fingers, ability to lift up to 50 lbs.

  • Typing and/or writing, talking and hearing

  • Travel required: minimal, no overnights

What We Offer

  • Competitive salary and benefits package

  • Health, dental, and vision insurance fully paid for by Company

  • 401(k) with company match

  • Paid time off and holidays

  • Career growth opportunities within a supportive and mission-driven company

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